There is more to writing an email than just putting an email address in the "TO" box, adding a "RE" and jotting a quick note in the body of the email. Just like any other written communication, there is a proper form to keep in mind when sending an email, especially a business email。
電子郵件不只是填寫郵箱地址、主題和草草寫幾句那么簡(jiǎn)單。與其它書面溝通相似，發(fā)送一封電子郵件也需謹(jǐn)記恰當(dāng)?shù)母袷剑绕涫巧虅?wù)電子郵件。
1.Begin by making sure that you have the correct email address of the person to whom you are emailing。
首先要確定你的收件人郵箱地址是否正確。
If you don't, it will come back to you as undeliverable. Type in the email address in the "TO" box。
如果地址不正確，郵件會(huì)由于無(wú)法投遞而被退回。把郵箱地址輸入“收件人”框。
2.Determine the topic of the email。
確定郵件的主題。
The topic is what should go in the "RE" box. Be specific, because the recipient may not know you; if she can't determine what the email is about, then she may hit the delete button--or worse, flag it as spam. Keep the email short and succinct. The first word of the title should be capitalized; all other words--unless proper nouns--should be in lower case。
主題是需要寫在“添加主題”框里的。明確主題，因?yàn)槭占宋幢卣J(rèn)識(shí)你，如果不確定郵件內(nèi)容，也許會(huì)直接刪除或標(biāo)記為垃圾郵件。保持郵件內(nèi)容的簡(jiǎn)短精煉。標(biāo)題首字母需要大寫，除此之外采用小寫(專有名稱除外)。
3.Begin typing the message to the recipient。
接著開始輸入發(fā)給收件人的信息。
Use proper grammar rules; if in doubt, www.drgrammar.org will answer any questions. Even if the email is more casual, like an email to a friend or family member, take the time to prevent typographical errors, use proper form and use spell-check. To use spell-check, click on the icon marked "spelling" or "Spell check" and it will check the body of the email for errors and suggest corrections. After you have written the body of the message, read it out loud to yourself to make sure you've used proper English and haven't omitted any text。
記得要使用正確的語(yǔ)法規(guī)則。若有疑問(wèn)，可以登陸www.drgrammar.org尋求解答。即使是一封日常的電子郵件，比如發(fā)送給朋友或者家人的，也要花些時(shí)間避免輸入錯(cuò)誤，確保格式正確，并進(jìn)行拼寫檢查。使用拼寫檢查的方法是點(diǎn)擊“拼寫”或“拼寫檢查”圖標(biāo)，系統(tǒng)就會(huì)檢查郵件正文中是否有拼寫錯(cuò)誤，提出改正建議。在你寫完郵件正文之后，自己再大聲朗讀一下，確保使用了恰當(dāng)?shù)恼Z(yǔ)言，并且沒有遺漏任何信息。
4.Finish the email with an ending, such as "Sincerely" or "Respectfully." Under that, add your name。
結(jié)束郵件時(shí)要采用諸如“最誠(chéng)摯的”、“此致敬禮”之類的結(jié)語(yǔ)，然后加上你的名字。
If this is a business email, you should always type your email address and your telephone number below your name, as well as any other pertinent information such as your company and your title. Once you are satisfied with your email, click "Send."
如果是一封商務(wù)郵件的話，你還需要在名字下方加上你的電子郵箱地址和電話號(hào)碼，以及其它重要信息，如你的工作單位以及職務(wù)頭銜等等。當(dāng)你對(duì)郵件感到滿意了，就可以點(diǎn)擊“發(fā)送”啦。
